Metrics that Matter in SaaS

Today, software entrepreneurs are very fortunate to have a wealth of information available on the indicators and metrics to focus on when running a SaaS business. There is so much out there that it can be a bit overwhelming to absorb. With that in mind, I’ve put together a one page summary of the core areas every SaaS founder should focus on when first starting and running a SaaS business.

This is not meant to be an exhaustive list of every KPI but rather an 80/20 “boil-it-down-to-what-matters-most” view of the qualitative and quantitative indicators of the overall health of a SaaS business. This also doubles as a checklist when going out to raise an institutional round of capital (most VCs will ask for these metrics as part of their diligence process.)

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The way to think about it is in 4 categories.

  • (1) Qualitative: Indicators in this category, while not as quantitative as the rest on this list, are likely to be the most important for early stage companies. They include a sharp focus on the team and the founder(s). The product/ service itself and early customer feedback are likewise very important.
  • (2) Market Metrics: Venture investors care a lot about the market in which a business is focused on (and entrepreneurs should as well to ensure they are solving a worthy problem!) Key metrics here include the overall TAM and growth (or stagnation/decline) of the industry. In addition the competitive landscape, both the number of competitors and share of each competitor, is key.
  • (3) Financial Metrics: Metrics in this category tend to be a bit more objective – but even here much is dependent on the idiosyncrasies of a particular business, what stage it is in and the market opportunity ahead of it. Here, most financial metrics boil down to 3 things:
    • Top-line revenue and growth: CMRR/CARR is the most accurate predictor here
    • Margin profile: some combination of gross and operating margin
    • Cash position:both burn rate and runway
  • (4) Operating Metrics: Operating metrics tend to be a bit more unique in SaaS than in other business models. A good way to think about operating metrics is through three sub-categories:
    • Customer willingness to pay: a combination of ACV, NPS, expansion revenue, etc. combined with the pricing model employed can help determine overall WTP
    • Sales efficiency: magic number (developed by Scale Venture Partners) is a great metric as are payback period and sales cycle length
    • Churn: gross revenue churn is closely tied to growth but cohort analysis and the quick ratio (developed by Social Capital) are also good metrics to track

As mentioned earlier, there is a wealth of information on all of 4 of these areas as well as best-in-class metrics based on revenue, stage, etc. Some of the best material out there for further reading includes: Byron Deeter’s State of the Cloud report, David Skok’s For Entrepreneurs blog and Jason Lemkin’s content on SaaStr.

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